what is a wedding coordinator? 

"A wedding coordinator is logistically focused, but on a shorter timeline than a planner. They usually begin helping you prepare a month before the wedding and function as the point person on the wedding day. They will confirm vendor contracts and create a day-of timeline, as well as make sure things such as payments and guest counts are in order, but won't be involved in the earlier planning phases or keeping track of your budget.


Coordinators make sure everything you've done up until they take over is in good shape. Hiring a coordinator to help take over the month before your wedding gives them time to tweak any details and follow up on loose ends. Hiring a wedding coordinator helps to make sure everything is in order for you to enjoy every moment of your wedding."


What I do for you

• Confirm with vendors

• Create day of timeline

• Make sure payments are made

• Guest counts are in order

• Load in and Load out decorations

• Decorate venue day of

• Make sure everyone is on schedule

• Make sure everything you’ve done up until take over is in good shape

• Follow up on loose ends

• Meet with you 4-8 weeks before the wedding to get a handle on all planning

•Give ideas and suggestions when asked

• Give recommendations to local vendors, stylists, etc.

• Complete final walk though of ceremony and reception site

• Addresses any overlooked details

• Oversees everything on wedding day


Hire a wedding coordinator if...

1. You want to play an active role in planning your wedding but would like someone to take care of the last-minute details and make sure you haven't missed anything.

2. You want to plan your own wedding but need help the day of to decorate, tear down, and make sure everything is handled. 

3. You don't have the budget for a full-service wedding planner.


Someone—not you—needs to make sure the wedding day itself runs smoothly and that everything you've planned is executed properly. But what if a professional wedding planner is not in your budget? While most venue coordinators and catering managers are happy to handle basic on-site logistics and simple setups—like arranging escort cards on a table or placing menu cards on each plate—keep in mind that their allegiance ultimately is to their employer, not you. Your Wedding Coordinator gets to know you and your vision. 


Get in Touch


all photos taken by Connor Picard at Glassier Images

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